Volunteer Job Sign Up
BCC Sharks uses the NWSC-wide standard of weekly meet attendance declaration (meet sign-up) and volunteer job sign-up. This can be confusing to new swim families so please read these instructions carefully.
The Family Participation Policy is at the bottom of this page. Please review it carefully.
Volunteer Job Sign-Up (Opens at 6am the Saturday prior to the meet)
Volunteer job sign-up should be done on a weekly basis, and can be done at the same time you declare your swimmer's meet attendance. This should only take a few minutes of your time. We will send out weekly e-mails to remind you of the deadline to sign yourself (and your swimmer) up for the upcoming meet.
How Many Volunteer Shifts?
For the 2021 season, each family is required to fulfill at least SEVEN volunteer job shifts (not including job shifts worked at the Blue and White practice meet or invitationals).
How to Sign Up for Volunteer Jobs
- Log In. At the top of every page of the Sharks site, you will see, "Already a member? Login." Click on that link to be brought to the login page, and log into your SwimTopia account. (You should have set up a SwimTopia account for your family when you registered your swimmer. If you did not set up a SwimTopia account, or do not remember your login credentials, go here).
Meets Page. Navigate to the Meets page, where you will see a schedule of Sharks meets. The current week's meet will
have two green buttons next to it: one for Meet Entry and one for Job Signup. Click the "Job Signup" button.
Make Job and Shift Selections. Click to select the job and shift you would like to work. If you allow your cursor to hover over a job position, a pop-up window will appear giving a short description of the position. You can select a job from the first and second shift if you desire. When you are finished, click "Save Assignments"
- View Your Selected Jobs and Shifts. You will be shown a confirmation of the jobs and shifts you have selected for the meet. You can click "Sign up for Jobs" button to make changes to your choices.
And that's it! You have selected your volunteer jobs and shifts. Questions? [email protected]
Family Participation Policy
The sport of swimming is unique due to the amount of volunteer hours required to successfully run a team. On all summer league teams, the parents of the swimmers perform these volunteer duties. A typical "volunteer shift" includes the first, or second half of a swim meet, although some volunteer shifts can be performed before or after the meet, and for some meets, the meet may be broken into three shifts.
The number of required volunteer shifts varies based on the number of families and the number of meets. Historically, the number of required volunteer shifts has been a minimum of 7 shifts per family per season. The number of required shifts must be fulfilled regardless of whether or not the swimmer participates in meets. The number of required shifts excludes the Blue & White and Invitational Meets. (If your swimmer is participating in the Blue & White and/or Invitational meet, you may be asked to volunteer at one of those meets in addition to your number of required shifts.) In addition, all families with swimmers attending the divisional swim meet will be required to fulfill at least 1 volunteer slot at this meet, regardless if the minimum shift commitment has been fulfilled, due to the large number of volunteer slots required.
If you are unable to fulfill a shift you have signed up for, you are responsible for finding a replacement and notifying the volunteer coordinator.
In order to give all families the opportunity to complete shifts early in the season, we do not allow more than (2) shifts per family, per meet. If you have a situation which you need to complete more than (2) shifts for a particular meet in order to complete your minimum shift requirement, please contact the volunteer coordinator early in the season.
Failure of a parent to perform their required shifts causes
numerous problems for the team, the other parents, the coaches and ultimately
the swimmers. Please note that by registering your child with the
Any family with 0 volunteer shifts by the sign up period for the third meet will not be eligible to attend swim practice nor swim at the fourth meet until the family has signed up for at least two volunteer shifts for that meet.
If all required shifts are not fulfilled by season end, your
family will not be granted returning swimmer status, nor will you be eligible
for new swimmer registration the next swim season. (Bylaws