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| [ PARENT INFO: report meet absence | parent handbook | faq | tips ] | |||
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Report a Meet Absence If you find that your child must miss a meet, please click on the "Report a Meet Absence" button below to send an e-mail reporting the meet absence by the Tuesday before the meet in question. PLEASE make every attempt to notify the coaching staff if your swimmer is unable to attend the meet, even if it is after Tuesday (such as in the event of an illness).
Why is it so important to report a meet absence? It is assumed that swimmers will be attending all meets unless a family indicates otherwise. Our coaching staff will be completing each meet's seeding based on this assumption. Our coaches must start seeding the swimmers - that is, deciding who will swim which event(s) - at the beginning of each week and will assume that all team members will be participating in the Saturday meet unless notified otherwise. Our computer-generated heat sheets (lists of swimmers by the events and heats they are swimming) are produced by Friday afternoon before a meet. At this point, heat sheets are unofficial, but it is obviously more than helpful when they are accurate. Simply not showing up at a meet without warning causes delays and confusion on meet day, and it is also unfair to other swimmers. No-shows can and do cause relays to be canceled. If one relay has to be scratched (canceled) because of a surprise no-show, that means three other children will not be able to swim that event If, during the swim season, you realize your child will not be able to attend a meet, please click on the "Report Meet Absence" link by the Tuesday before the meet in question. This will e-mail both the head coach and the team's computer specialist. We understand that plans can change quickly and unexpectedly, and that emergencies do occasionally arise between any given Tuesday and Saturday morning. In such cases, at the earliest possible moment, click on the "Report Meet Absence" link to e-mail both the head coach and the team's computer specialist report the meet absence.
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